careers

Description

The Administrative Assistant will be responsible for providing a broad range of administrative support to ensure the successful administrative functioning of AAN. The position will be supervised by the Executive Director.

Responsibilities

• Welcome visitors, answer inquiries, and ensure a positive office atmosphere.

• Manage and maintain confidential files and databases.

• Handle communication tasks, including managing emails and phone calls.

• Schedule appointments, meetings, and manage reservations.

• Oversee incoming mail and deliveries, and manage office supplies inventory.

• Handle basic bookkeeping, invoice processing, and payroll information transmission.

• Process and log bank deposits, manage earned income tracking, and handle accounts receivable payments.

• Assist in organizing travel arrangements and event planning.

• Operate office equipment and manage software for administrative tasks.

• Manage time sheets, leave requests, and payroll benefits.

• Coordinate with IT support, building management, and handle office event planning.

• Ensure compliance with financial and legal standards for grants.

• Develop and maintain office policies and procedures.

• Collaborate with various teams, departments, and outside consultants regarding fiscal management, maintaining confidentiality and professionalism.

• Assist in other office and administrative tasks as needed

Required Qualifications

• Proven organizational skills with a keen eye for detail.

• Excellent interpersonal abilities, with a positive attitude towards teamwork.

• Strong communication skills, both verbal and written.

• Proficiency in Microsoft Office and general computer literacy.

• Ability to work independently, prioritize tasks, and be a proactive self-starter.

• Reliability and a consistent work ethic.

• Multilingual abilities in Amharic, French, Haitian Creole, Spanish, or Tigrinya are advantageous.

Experience Required

• 2 years or more related experience

• Minimum: High School Diploma

• Preferred: Associates Degree or Higher

Benefits:

AAN offers a congenial work environment and a comprehensive benefit package including: dental insurance, vision insurance, health insurance, an employer-paid medical plan with dependent coverage provisions, vacation and sick leave, holidays benefits, and paid training.

Hourly rate:

Starting at $23 and commensurate with experience